Privacy Policy

July 1, 2025: Changes were made to comply with new state privacy laws and to provide further clarification on our existing data processing activities. 

At vaccineresourcehub.org (“PGP”, “we” or “us”), one of our main priorities is the privacy of our visitors. This Privacy Policy describes the types of personally identifiable information (“personal information”) that we collect and record through our website at vaccineresourcehub.org, and our affiliated websites at https://www.publicgoodprojects.org/ (“Website”) and how we use and share such personal information.

If you have questions or require more information about our Privacy Policy, do not hesitate to contact us at info@healthcommsinitiative.org.

This Privacy Policy applies only to our Website online activities and applies to the visitors of our Website. This Privacy Policy does not apply to any personal information collected offline or via channels other than this Website.  Furthermore, this Privacy Policy applies only to individuals who are 18 years of age or older. If you are not 18 years of age or older, you are NOT permitted to access or use our Website. 

Please note that our Website may link to third-party services (including social media services) and/or external websites (“Third Parties”). However, we do not own nor control these Third Parties, and we are not responsible for the content or privacy practices of such Third Parties on their sites or applications, including their level of data sharing with other third parties. Additionally, we are not responsible for the data processing practices of the internet browser servicer you choose to use when accessing our Website. Such Third Parties and internet browser servicers may have their own privacy policies, and you should consult those policies accordingly before using or going to their websites or apps. Links to these Third Party sites on our Website does not imply that we endorse the materials or policies on those websites.

This Privacy Policy is incorporated into and governed by our Terms and Conditions.

By using our Website, you hereby consent to our Privacy Policy and agree to its terms. If you do not agree with our Privacy Policy, please do not access or use our Website. 

Please note that we are a non-profit organization located in the United States. Therefore, your personal information will be collected, used, and/or stored in the United States, which may not afford the same level of privacy protection as the country where you reside. When and as required under applicable law, we will we implement safeguards that are intended to protect your personal information. By using our Website, you consent to your personal information being collected, used, shared, and stored in the United States. 

Typically, we obtain personal information from you directly when we ask you to provide personal information (such as your name and contact information) or when you choose to contact and provide personal information to us or otherwise publish information on any of our public Website forums.

 If you choose to participate in a blog, discussion board, newsgroup or another public forum that we make available to our users, please remember that any information that you disclose in these areas becomes public information and may no longer be protected under applicable privacy laws. You should exercise caution when deciding whether or not to disclose your personal information in these forums.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of any message and/or attachments you may send us, and any other information you may choose to provide. 

When you subscribe to email communications or contact us as a partner, we may ask for your contact information, including items such as name, company name, address, email address, and telephone number. 

Please note that if you subscribe to our email newsletters and/or communications, you have the right to later opt out of future emails by clicking the “unsubscribe” link at the bottom of any of our emails or otherwise contact us at info@healthcommsinitiative.org. 

Our Website also contains online cookies and pixels that may indirectly collect personal information about your device and online activity. Please see our Online Tracking section below for more information. 

We do not knowingly collect sensitive personal information about you (e.g., race, religion, sexual orientation, health information, precise geolocation data, or immigration or citizenship status, etc.). If you choose to provide sensitive personal information to us, you consent to us processing your sensitive personal information in accordance with this Privacy Policy. 

We do not sell, rent, or trade our Website visitor personal information to outside parties for monetary considerations. We may share your device and Website activity information to third parties for targeted advertising purposes. Please see our Online Tracking section below for more information. We use the personal Information we collect about you to provide and improve our services, online content, and initiatives, facilitate the resource-sharing process, respond to your requests, and provide information to you. We collect the email addresses of those who communicate with us by email. Inquiries may be forwarded to the appropriate department for response and may be entered into our constituent database. If your name is entered into the database, we may contact you. We use the personal information we collect in various ways, including to:

• Provide, operate, and maintain our Website;
• Develop new products, services, content, features, and functionality;
• Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the Website, and for marketing and promotional purposes;
• Send you emails which may include news related to public health, and our programs, events, and announcements;
• To comply with legal, law enforcement, and/or government requirements or requests;
• To ensure the safety of our employees; 
• To monitor for fraud or illegal activity;
• To exercise our legal rights;
• To run our day-to-day business and facilitate corporate or other business transactions; and
• For our document retention / data storage purposes.

We also use your device and online activity information to: 

• Improve, personalize, and expand our Website; and
• Understand and analyze how you use our Website. 

In certain instances, we may need to share your personal information with the categories of third parties described below. 

Recipient Type:

Our volunteers, partners, agencies, and third party service providers
Personal Information Type:
• Personal information that you provide to us through the Website or your communications with us
Purpose:
• To provide services, content, and initiatives on our behalf

Recipient Type:

Web Developers
Personal Information Type:
• Your device information and activity on our Website
• Information that you provide to us through the Website
Purpose:
• To maintain, support, and protect our Website

Recipient Type:

Analytics and Social Media Service Providers
Personal Information Type:
• Your device information and activity on our Website
Purpose:
• Please see our Online Tracking section below

General Recipients

The following third parties may receive any and/or all personal information that we collect in certain instances: 

• Data storage providers – to provide document retention / data storage services;
• IT software, platform, and/or support service providers - to provide IT software, maintenance, and/or support services;
• Law enforcement, government authorities, and/or judicial bodies – in the event of a legal requirement, inquiry, or investigation; and
• Potential purchasers of VRH OR PGP – in the event there could be a change in our ownership status. 

Cookies

Cookies are small text files containing data that can be used to identity your device. When you visit a particular website, the cookie is filed to a folder within your browser so that when you visit the website in the future, the website will recognize your device and, depending on the type of cookie being used, will perform different activities when you interact with the website. Cookies can be developed by the website owner themselves (“first party cookies”) or another external party (“third party cookies”). Cookies can be used for different purposes including: (i) maintaining the general functioning of a website (“Essential Cookies”), (ii) personalizing a web-user’s experience on a website by remembering their website preferences (“Personalization Cookies”), (iii) analyzing a web-users’ interactions with a website to provide information on the website’s performance (“Analytical Cookies”), and (iv) using information about a web-user’s website interactions for marketing purposes (“Marketing Cookies”).  

On our Website, we use the following first and third party cookies: Essential, Advertising, and Personalization Cookies. 

You can opt out of cookies on our Website by changing your browser cookie settings on your browser settings page (see Chrome, Safari, Firefox, & Internet Explorer). If you are using any other web browser, please visit your browser’s official support documents. Please note that options that you select are browser- and device-specific, and there is no guarantee that these industry-provided opt-out tools will prevent all tracking. To learn more about other ways to possibly opt-out of certain kinds of tracking that occur when you browse the Internet and lead to targeted advertising, visit the Network Advertising Initiative website and the Digital Advertising Alliance website. You also have the option to configure your browser to send global privacy control signals to participating websites to opt out of targeted ad tracking. Please visit the Global Privacy Control website for information on how to configure your browser to send global privacy control signals.

Plugins

A plugin is a small piece of software that adds a specific functionality or content to a website or mobile application such as running videos and customizing website fonts and images. Websites may also have ‘social media plugin’, which allows a website user to connect to an organization’s social media page directly from the organization’s website. If the user has a social media account, the user may be able to interact with their social media account on websites they visit. For example, the social media account user may be able to ‘like’ or ‘share’ content on a website which then may be shared on the social media page. When using social media plugins, certain information about website users may be collected and shared with the third-party social media provider. 

On our Website, we use the following social media plugins in the table below. You can opt out of having personal information shared with social media companies by following the directions noted below. 

Third Party Plugin: Meta

How to Manage Privacy Settings:
Go to privacy settings or Meta privacy control center
More Information:
Meta’s Privacy Policy and Cookie Policy

Third Party Plugin: LinkedIn

How to Manage Privacy Settings:
Select privacy setting here
More Information:
LinkedIn Privacy Policy and Cookie Policy

Third Party Plugin: YouTube

How to Manage Privacy Settings:
Go to YouTube privacy controls
More Information:
YouTube Privacy Guidelines and Google Privacy Policy

Third Party Plugin: X

How to Manage Privacy Settings:
Go to X Privacy Policy
More Information:
X Privacy Settings

Tracking Pixels

A tracking pixel is a tiny invisible image embedded within a website that can be used gather information about your device and browser. Such device information may include your IP address or meta data derived from your IP address, along with information about your activity while on a website such as: (i) which pages you viewed, (ii) what ads, videos, or third-party links you clicked on while interacting with the website, (iii) prior websites you visited, (iv) your approximate age, gender, interests, and preferred language, (v) your location (city, state, and country) (based on IP address), and  (vi) what items you may purchase on the website (collectively, “Pixel Information”). This Pixel Information may then used for (i) website data analytics purposes to maximize a user’s website experience and/or (ii) for advertising and marketing purposes. Pixel Information may be shared with other third parties for targeted advertising purposes. A tracking pixel can also be used on emails to help track the success of email communications by seeing when you opened an email and/or clicked on any email embedded links. 

On our Website, we use the following tracking pixels below for data analytics purposes. 

Pixel Source: Meta

How to Manage Privacy Settings:
See above 
More Information:
See above 

Pixel Source: YouTube

How to Manage Privacy Settings:
See above
More Information:
See above 

Pixel Source: Google Analytics

How to Manage Privacy Settings:
See the “Google Analytics” section below
More Information:
See the “Google Analytics” section below

Pixel Source: Microsoft

How to Manage Privacy Settings:
Go to Microsoft Account Privacy Settings
More Information:
Microsoft Privacy

Google Analytics

Our Website use Google Analytics, a web analytics service provided by Google Inc. (“Google”), that uses tracking technologies to analyze your use of and interaction with our Website. Information that Google may collect for this purpose may include page views, scrolls, videos, or links that were clicked, a unique client ID attributable to your device and browser information, your approximate age, gender, interests, language settings on your device or browser, and approximate location metadata derived from your IP address (city, state, and country) (collectively, “Google Analytics Data”). Google Analytics Data is transmitted to and stored on a Google server in the United States where it analyzed for purposes of generating reports on web traffic patterns on webpages and/or posted web content on our Website (“Google Analytics Report”). Google provides us with the Google Analytics Reports so that we may tailor our Website to accommodate the needs of our web users. Google may also transfer Google Analytics Data and Google Analytics Reports to third parties, if required by law or if third parties process such information on behalf of Google. A general overview of Google’s data privacy practices for Google Analytics may be available at https://support.google.com/analytics/answer/6004245. For more information on Google’s privacy practices generally, please review Google’s Privacy Policy. 

To opt out of being tracked by Google Analytics, you may be able to download and install the Google Analytics Opt-out Browser Add-on. 

Depending on where you reside, you may have certain rights or choices that allow you to make requests with respect to your personal information (subject to applicable legal exceptions) including rights and/or choices to:

• Obtain confirmation that we accessed and processed your personal information;
• Obtain details about how we collect, use, and share your personal information, including in some instances the legal basis for information processing;
• Obtain a list of categories of third parties to which we have disclosed your particular personal information;
• Restrict and/or object to personal information processing (if applicable);
• Access a copy of your personal information in a portable format;
• Delete your personal information, (unless an exception under law applies);
• Correct your personal information;
• Revoke any previously provided consent; 
• Submit an appeal to us if we initially reject your privacy request; 
• Submit a complaint to your applicable State Attorney General or regulatory authority; and/or
• Not have discriminatory action taken against you for exercising your rights;
• Opt out of the sale of your personal information or targeted advertising based on your browsing behavior before and after you visit our Website.

Profiling / Automated Decision-making

We do not process your personal information for purposes of creating a profile about you based on your interests or behavior and you will not be subject to decisions that will have a significant impact on you based solely on automated decision-making unless we have a lawful basis for doing so and we have notified you.

Under the California “Shine the Light” law, California consumers have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of personal information the business shares with third parties for those third parties' direct marketing purposes and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. To exercise your rights, you may make one request each year.

Some browsers also have a “do not track” feature that lets you tell websites that you do not want to have your online activities tracked. We do not currently honor “do not track” signals on our Website.

If you would like to exercise any of the above described rights (“Privacy Request”) or if you have any questions or complaints, please contact us at info@healthcommsinitiative.org and follow the steps described below.

We will not discriminate against you for exercising your rights under privacy laws. Further information on the steps needed to complete your Privacy Request are detailed below. 

Step 1: Verifying your Request.

Before we can fulfill your Privacy Request, we need to (i) verify your identity or your authority to make the request (if you are submitting a Privacy Request as an agent) and (ii) confirm that the personal information you are requesting belongs to you. 

For most requests, we will ask you to provide information that matches at least two pieces of personal information we store about you before responding to your Privacy Request. If you would like to request specific pieces of personal information that we have collected you will need to match at least three pieces of information we store about you, and you must provide a signed declaration under penalty of perjury that you are the consumer whose personal information you are requesting. We may refuse any request if we are unable to verify the identity of the person making the request or if we cannot authenticate the legitimacy of the request using commercially reasonable efforts. Under such circumstances, we may follow up with you for additional information as reasonably necessary to authenticate your request. We will only use personal information provided in a verifiable Privacy Request to verify the requestor’s identity or authority to make the Privacy Request.

Authorized Agents

You may grant an authorized agent written permission to submit Privacy Requests, but we may deny requests from an authorized agent if we are unable to verify your identity directly as the subject of the personal information at issue. To verify a Privacy Request from an authorized agent, we may require proof that you gave the authorized agent signed permission to submit the Privacy Request and/or we may ask you to verify your identity directly with us.

Step 2: Responding to your Privacy Request.

After verifying your identity, we will respond to your request by either fulfilling your Privacy Request or explaining why we are denying your Privacy Request. The timeframe in which we respond will vary based on the applicable law where you reside. If we deny your Privacy Request, you may have the option under applicable law to appeal this decision by contacting us. If you are concerned with the result of your appeal, you may have the right to contact your State Attorney General or applicable data protection authority. 

Deletion Requests

Please note that for deletion requests, any removal of content by us does not ensure or guarantee complete or comprehensive removal in all places. The content may have been shared or reposted by other parties who act outside of any business relationship with us or may not cooperate with our request for them to delete your personal information, or federal or state law may require maintenance of the content or information. We will do our best to accommodate your Privacy Request, but we cannot guarantee we can remove all personal information from the specified uses. Therefore, please be as specific as possible in your Privacy Request. If the Privacy Request relates to information that we need to provide the Website or other services to you, you may not be able to use the Website or these services properly moving forward. We reserve the right to maintain proper business records as required by law, or for otherwise legitimate business purposes to the extent permitted by law, even if such records contain your personal information.  

As stated above, this Website is intended for individuals who are over 18 years old.  We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

PGP does not knowingly collect any personal information from children under the age of 18. If you think that your child provided this kind of information on our Website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

We put in place reasonable physical, technical, and administrative safeguards that are intended to address the risk of loss, misuse, alteration, or unauthorized disclosure of personal information under our control. We limit access to your personal information to those employees, agents, contractors, and other third parties who have a need to know such information to fulfill our mission or in instances where disclosure is necessary in special cases, such as a physical threat to you or others, as permitted by applicable law. We require that such third parties only process your personal information to provide services to us or to implement security measures to keep your information confidential and secure.

While we have employed safeguards to assist in protecting your personal information, no system or network can be guaranteed to be 100% secure, and we cannot guarantee that the information you send over the Internet is fully secure. You should exercise discretion in what information you disclose and/or transmit through our Website. The transmitted information may be intercepted by others before it reaches us. Please note that e-mail communications are typically not encrypted and should not be considered secure. If you are concerned about sending information to us over the Internet, please send the information by mail or call us to make other arrangements. We are not responsible for the security of information transmitted online. Likewise, when you click on Third Party links from our Website, we cannot control the security measures used on such Third-Party sites or applications. 

If you have any questions about our data security or data retention practices, please email us at info@healthcommsinitiative.org and we will work to provide you with the answers you require.

We retain personal information as needed to complete our mission or for other legitimate purposes such as ensuring the security of our data and systems, complying with our legal obligations, complying with tax, audit, or other books and record policies, resolving disputes, and conducting internal investigations, and enforcing our agreements or other legal rights. 

Due to the different purposes for retaining your personal information, the actual retention timeframes may vary depending on the type of personal information we collect from you and the purposes for which we use your personal information. If we determine that your personal information is no longer needed for the purposes described above, it will be deleted or anonymized so that it can no longer be attributed to you. Our collection times will be consistent with applicable law. Please note that residual copies of your personal information may be removed from backup systems subject to our backup data retention schedule. 

We reserve the right to change this Privacy Policy at any time. Since this Privacy Policy may change as we modify or expand our mission or to comply with changes in applicable laws, we suggest you check back from time to stay informed of such changes. Any material changes to this Privacy Policy will be described in the New Privacy Policy Changes section of this Privacy Policy. If we make any material changes to this Privacy Policy, we will also change the "Last Updated" date above.

Any changes will be immediately incorporated into this Privacy Policy and will be prospective only. We will not make any changes that have retroactive effect unless legally required to do so. Your continued use of our Website after any changes are made to this Privacy Policy constitutes your acceptance of the changes. If any changes are unacceptable to you, you should cease all use of the Website. We will not collect new types of personal information beyond what is disclosed in this Privacy Policy without providing you notice prior to the collection of that personal information. We will also not use your personal information for an unexpected purpose beyond what is disclosed in this Privacy Policy without first providing you notice of such change by sending a notice to the email address you provided us and/or by posting a new a revised Privacy Policy with a new “Last Updated” date and, to the extent required under law, obtaining your consent. 

We appreciate your questions or comments about this Privacy Policy. If you have any questions or concerns about this Privacy Policy and our data processing practices, please email us at info@healthcommsinitiative.org.